When you have more interest than spots available, you can set up a lottery to randomly select students to be enrolled.
Create a lottery to randomly select participants for a session. A lottery can only be applied to sessions that are free and don't require payment.
How it works:
- The lottery is created by defining a lottery deadline (date and time). The lottery can be run automatically on a specific date and time or you can run it manually any time after the lottery deadline.
2. Next, select session(s) that are part of the lottery.
3. Families add participants to the lottery sessions by joining the lottery. They may add participants to as many sessions as desired. To be part of the lottery, participants must be entered before the deadline.
-
- The session with the largest number of waitlisted participants will have its lottery take place first.
- Participant must not be registered for another session that would cause a schedule conflict.
- If the lottery selects a participant who has siblings, all siblings who requested a spot in the same session will be given a spot.
- A participant can be selected for no more than one session as part of a lottery.
5. Families who were selected by the lottery will receive email confirmation of their registered sessions. Families who did not get selected by the lottery will receive an email saying that they are on the waitlist.
Lottery Status:
If the lottery deadline has not passed, you will see a status of "Will run automatically" if the lottery was created to run automatically at a specific date and time. After the lottery has been run, the status will be "Completed."
If you have chosen to run the lottery manually, the status link will change to "Run Lottery." Click the link to start the lottery.
To see the number of lottery entries, click on the number in the Sessions column to view the lottery sessions screen.
To run a lottery manually:
After the lottery deadline has passed, you can run a lottery manually. Go to the Lottery screen and click the "Run Lottery" link for the lottery you want to run.
After the lottery has run, you can see the number enrolled on the lottery sessions screen. Click on the number to see the enrolled students.
The following emails are sent before and after the lottery:
When the student is entered into the lottery, the family is sent a confirmation email that includes the lottery date and time.
When the lottery is complete, you will receive an email letting you know that students have been notified by email.
Students who were selected during the lottery will receive an email saying they have a confirmed spot.
Students who were not selected by the lottery will receive an email saying that they will remain on the waitlist. You can invite them off the waitlist if a spot becomes available.
