Accessing the Feature
- Navigate to your Dashboard.
- Click on the dashboard menu in the top right.
- Select Digital Signatures from the list.
Filtering Participants
At the top of the screen, you’ll find filters and a search bar. These tools help you quickly find the participants you’re looking for.
Filters: Narrow down by location, activity, session, group, date, and more. Updating one filter will refine the options available in the other filters. This tool allows you to mark attendance for a single day at a time. Ensure you have selected the correct date before marking attendance. You can mark attendance for past or current sessions, but not for future sessions.
Searching: Use the search bar to find participants by name. Results will dynamically update as you type so typing just a few letters should find the participant you’re looking for.
Sorting: The list is sorted by first name by default. Use the sort dropdown to change the sorting and to view the list by last name.
Quick Filter: To quickly view who doesn’t have a signature, use the dropdown menu at the top of the list. This lets you view participants who are signed, those who are not signed, or select All view your full list.
Participant Information
From the list you’ll see some basic information for each participant, like their name, the activity they’re registered for, and the session name. Their extended care status will also be displayed. The sun icon represents early care and the moon icon represents after care.
Click on a participant to view all of their available information like.
- Status
- Basic Information
- Health Information
- Dental
- Contact
- Sibling
- Session Attending
- Medical Contact
- Emergency Contact
- Organization Information - Custom Questions
- Waivers Status
If you need to make any corrections, edit the time recorded or remove the marked from the participant details.
Signing Digitally
You can sign digitally by clicking the +Signature button from the list. Then click on their name to add a signature, and they can sign directly on the device. The signature will be recorded along with the date and time.
You can also mark attendance from the participant information.
Attendance Reports
Daily Digital Signatures
ActivityHero provides helpful reports to review your signatures like the Daily Digital Signatures report.This report shows the participant attendance history of a single day. You can find this under Registrations & Payments and Registration Reports. Then in the left-hand menu you’ll see a category for Attendance Reports.
You can also use filters to find specific data. The report includes session details, participant information, signature, and timestamps.
Filters work similarly to the filters in the Digital Signatures tool. Note: Pay special attention to the Meeting Date filter so you’re reviewing the data for the date you expect.
Monthly Digital Attendance Report
The Monthly Digital Attendance Report gives you an overview of signatures for a selected date range. Like in other reports, selecting the filters narrows down the data that you’ll see. The filters work similarly to the Daily Digital Signatures report.
Note: Pay close attention to the Meeting Date Range to ensure you’re viewing the dates you expect.
The report will show participant information and marked attendance for each date: displaying a "P" for present, an "A" for absent, and gray squares for days the session didn’t meet.