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How Do I Use the ActivityHero Registration API With Zapier?

Connect ActivityHero’s Registration API to Zapier to sync your registrations to other applications like Hubspot. 

What is a Webhook?

A webhook is a simple way for applications to communicate automatically based on events. Once set up, an application sends data whenever a specific event occurs.

You likely encounter webhooks daily without realizing it. For example, bank notifications: When a deposit is made, a webhook triggers and sends data to another application (on your phone), which then displays a notification.

Webhooks use HTTP, the same protocol that powers websites. Just as entering a URL in your browser fetches a webpage, webhooks send data to designated URLs in other applications.

How to Set Up a Connection

Step 1: Start with Zapier

Zapier is an automation tool that connects different apps and services, allowing them to work together through triggered actions—without requiring code. To begin:

  1. Create a Zapier account (if you don’t already have one).
  2. Start a new Zap and select the Built-in Webhooks tool.
  3. Choose Catch Raw Hook as the Triggering Event.
  4. This will generate a Webhook URL—think of this as the address where ActivityHero will send your registration info.

Step 2: Set Up the Webhook in ActivityHero

  1. Log in to your ActivityHero Dashboard.
  2. Navigate to Manage Listing > API.
  3. Select Registration API.
  4. In the Webhook field, paste the Webhook URL copied from Zapier.
  5. Click Register.
    • No need to update Data Format or Secret.

Step 3: Test the Connection

  1. Click Test Webhook to expand the test options.
  2. You’ll see the Webhook URL and sample data from ActivityHero.
  3. Click Send to simulate receiving a new registration.
  4. Return to Zapier and click Test Trigger.
    • This checks for the test data sent from ActivityHero.
  5. If successful, a new request will appear in the list—click on it to review the data. You can also verify the test data in ActivityHero to confirm accuracy.
  6. Click Continue with Selected Record once everything looks good.

Step 4: Connect Zapier to an Application

Now, choose the application where ActivityHero registration data will be sent. This could be HubSpot, Google Sheets, or any other Zapier-compatible app.

  1. Select the application (e.g., HubSpot).
  2. Choose an Action Event (e.g., Add Contact to List).
  3. Click Sign In under Account, enter your app credentials, and give Zapier any permissions needed to access that app.
  4. Click Continue and customize the data fields based on your needs.
    • Required fields are marked with a red asterisk (*).
  5. Click Continue, then select Test Step.
    • This simulates how the application will process data from ActivityHero.
  6. Check your application (e.g., HubSpot) to ensure the data appears as expected.
    • If needed, click Retest Step to adjust how data is processed.
  7. Click Publish to complete the setup.

Step 5: Automate Your Workflow

Once setup is complete, each new registration in ActivityHero will automatically trigger the Zap and send the data to your chosen application.

Now your automation is live! 🎉


Contact support@activityhero.com if you have questions or problems.