How Do I Charge Additional Fees?

Additional Fees fields can be used to charge families for registration fees, lunches, t-shirts, field trip fees, or anything else in addition to the session fee. These fees can be mandatory or optional.

Creating an Additional Fee

When a provider needs to charge for anything in addition to the basic camp/class cost, Additional Fee fields can be used.

To create an additional fee, go to your Activities & Sessions dropdown menu, and select Additional Fees. Then click the + Add a new fee button.

Enter the Fee name, and select if it’s mandatory or optional, then click
Save.

• Fee Name: This is the name the families will see for the fee. It should be descriptive enough to briefly explain the fee. 
• Mandatory or Optional: Only one can be selected, and each has a description of how the fee will be applied. 
• Maximum Quantity: This sets a limit to how many times the fee can be added. For example, if you wanted to limit one T-shirt per participant, you would set the Maximum Quantity to 1, but if you wanted to allow for purchasing of enough shirts for the week, you could set the Maximum Quantity to 5. 

Once you’ve clicked Save, the list of fees will be displayed. The list will be ordered with the most recently created fee at the top and oldest fee at the bottom. If the fee is edited or updated, it will move to the top of the list and be displayed in that order in the shopping cart.

Creating a fee on a session

You can also create New Additional fees as you are creating your sessions. From the Additional Fees section, click + Add a new fee. Then add Fee Name, select Mandatory or Optional, and add a Maximum Quantity as shown above.  

Adding an additional fee to a new session

While you are creating your new session the Additional Fees section will show all of the fees you have created. These will be ordered with the most recently added fee on top. Enter a dollar value for the fee and it will be displayed on the session and offered to the customer during the checkout process.

Adding additional fees to an existing session

You can add an additional fee to an individual session by clicking on the + Add Additional Fees button on the session info. Just enter a value for the fee, and it will be displayed on the session, as shown above.

 

You can also add additional fees to multiple sessions by using the bulk edit feature. From the Session & Content Manager page, select all the sessions you would like to edit by clicking the check box on the session. Then click Bulk Edit and scroll down to the Additional Fees section. Check the box next to Additional Fees and add the values to the fees you would like to add, as explained above. 

Family View of Fees

When Previewing the Activity, the family can hover over the Optional Add-ons to see the Additional fee. 

When they view their cart, they will see the fees added as items in the total price. They can also check and uncheck optional fees and adjust the quantity of fees from the cart before checkout.