Create a new activity
- Go to your Dashboard.
- Hover over "Activities & Sessions" in the navigation bar.
- Select "Activity Manager."
- Click "+ Add an Activity" in the upper right corner.
Tip: You can also copy activities to speed up the process. For more info, visit: How do I make a Copy of an Activity?
Build the Activity
You will go through the steps to create a complete activity. As you explore the different activity options, you'll see fields to enter information, with required fields marked by a red asterisk. Once all required fields are completed, click Save & Continue in the top right corner.
Activity Name
The activity name appears in search results and at the top of your activity page. There is a 50 character limit for the name, and only the first 40 characters will show in search results.
Tip: Keep the name short yet descriptive. Instead of generic names like "October Camp," use something more specific, like "Fall Break Art Camp" or "Autumn Inspired Art," to provide clarity and attract more clicks.
Occasionally, our staff may refine activity names by adding descriptors to help attract more families.
Activity Type
Choose whether the activity will be in-person or online.
In-Person - Select this option for any in-person event, camp or class
- Camp - Usually 2+ hours per day and may be consecutive days (eg: Mon-Fri)
- Overnight Camp - mark this box if your camp will have participants stay the night.
- Class or Workshop - Usually held weekly on the same day of the week
- Event - One time sessions that may be for children or the whole family
- Birthday Party - A special type of one time event
Online - For any activities that will be held exclusively online.
Categories and Student-Teacher Ratio
Categories – Categories help your activities appear in the ActivityHero marketplace. You must select at least one, but we recommend choosing up to five for the best visibility. Selecting more than five may reduce the effectiveness of your activity in search results.
To view the full list of categories, check out our help article What Are the Activity Categories?
Student-Teacher Ratio - You can enter a ratio to indicate the level of individual attention participants can expect from instructors (e.g., 16:1, 10:1, or 1:1).
Activity Description
This is the main description for your activity. Write a concise overview, feel free to add unique details about your activity. We recommend 2-3 paragraphs, but remember that ages, dates, times, and prices will be included in the session information. Avoid adding URLs, links, or contact details.
Use the text editing tools to style your description. You’ll find common features like bold, italics, and bulleted lists, similar to drafting an email. If you're copying and pasting content, use the "Clear Formatting" option to ensure consistency and readability on ActivityHero. This text editor will appear in the following sections.
Activity Short Description
You can quickly generate a short description by using ChatGPT to summarize your activity details—just click "Generate Text." Alternatively, you can manually write a summary.
Tip: Keep the description under 255 characters. It will be used in the widget on your website and help improve search engine visibility.
Prerequisites
Use it to describe any experience, skills, or equipment participants need, if applicable. This information will be displayed on the activity page, so families can review it before registering.
Itinerary
Use it to provide an example of your daily itinerary, if applicable. What will participants do first? How much time will be spent on different projects?
Remember to Bring
Use it to specify any items participants need to bring (e.g., lunch, snacks, water, sunscreen, swimsuit, laptop, etc.).
Registration Options
Registration Form - Select a registration form from the dropdown list. The default form will be automatically selected if you haven’t created or updated any forms yet. For more details on customizing registration forms, check out our help article: How do I customize my Registration Forms?
Offer 24 Hour Risk-Free Cancellation - Enabling this feature will allow buyers a 24-hour grace period to cancel their registration from their ActivityHero account. They will receive a full refund and you will not be charged any fees. Valid for sessions that start 14 days or more from registration date.
Stop accepting registrations - select when you would like registrations to end from the options available in the dropdown menu.
- When the session starts
- When the session ends
- Before the session ends
- Before the session starts
Active Slug
A slug is the final part of a URL. This option allows you to change the slug for this activity's link. Changing the slug may affect how families find your activity, so only update it if absolutely necessary (e.g., if the company rebrands).
Super Hero Private Activities
Super Hero customers have the option to choose the privacy for their activities. If you want this activity to appear in the ActivityHero marketplace (search page, home page, your business listing page & ActivityHero newsletters), select Yes. Select No, if you do not want to sell this activity in the ActivityHero marketplace. You can point users to the activity page in order to get registrations for this activity.
Photos
After you save your Activity information you will be taken to the page to upload photos. At least one photo is required for your activity to be included in searches.
Click the upload Photos button to start adding photos from your computer. Below are some tips for your photos.
- The suggested dimensions for images are 1224 x 824 px.
- The best images show smiling faces participating in the activity, finished products, or unique materials.
- To get the most out of your listing, upload 5 images per activity.
- Please note, ActivityHero labels may appear over your activity images.
- Please be sure you have the appropriate permissions for all images you upload.
When you’re done uploading photos, click on Videos or Sessions in the left side menu to continue.
Videos
Videos are optional but they could be a good way for your activity to standout. Below are the steps to have your videos display on ActivityHero. We also have a whole article explaining more about videos check it out here: How to Add Videos to Your ActivityHero Listing?
- Upload your video to YouTube, Vimeo or Facebook.
- On YouTube, Vimeo or Facebook, find the "embed code" for your video. This is a string of HTML that allows you to put a video on your landing page. Here's how to find your embed code:
- Copy the embed code and paste it in the box provided
- Your Video will appear on your activity page within 5 minutes.
Sessions
Sessions are the dates, days, and times associated with an activity. Clicking on the Sessions page in the left menu will allow you to create your session schedule in ActivityHero. We have a whole article detailing the session creation process check it out here: How Do I Create a Session for an Activity?
